Licenced Trainer and Educator Code of Conduct

World Rugby Educators and Trainers have a key role to play in the promotion and development of the game. They are global role models and as such are expected to “live the values” of Discipline, Respect, Integrity, Passion, and Solidarity. They also have a significant role to play in ensuring the welfare of learners on courses and the welfare of the players the learners go onto coach, officiate, care for, or administrate. To reflect the importance of their role, all licensed Educators and Trainers are required to comply with and abide by the Training and Education Code of Conduct and World Rugby’s Code of Conduct.

Behavioural Standards

All members of World Rugby’s Training and Education Workforce must:

  • Conduct themselves in an appropriate and professional manner
  • Be inclusive, and provide equal and transparent access to courses
    • World Rugby believes that everyone should have the opportunity to play the game or be a part of rugby regardless of their national, racial, or ethnic origin, sex, gender identity, sexual orientation, disability, language, religion, politics, or any other reason. For more information, visit
  • Only deliver courses on approval from their Union and/or Regional Training Manager. Educators and Trainers are only permitted to deliver in their own Union unless permission is granted by World Rugby in advance
  • Utilise the online course administration system appropriately to register and record candidate progress in a timely manner
  • Deliver their courses correctly and in line with the course standards and descriptors
  • Continue to develop their own skills through regular CPD and further training
  • Maintain their user profile with up-to-date contact information
  • Ensure that courses are run on a 'not for profit' basis and never collect payment from participants
  • Maintain currency of their strand specific online learning requirements
  • Hold a minimum qualification of World Rugby Level 2 (or equivalent) within the Coaching, Officiating, or Strength & Conditioning strands, or a minimum of World Rugby Level 1 FAIR (First Aid in Rugby) within the Player Welfare strand
  • Never share candidates’ personal data and only use personal data provided to you for the purpose it was collected for
  • Comply with World Rugby’s Code of Conduct (Regulation 18)

Note: Breaches of the Training and Education Code of Conduct may be dealt with in the same manner as breaches of World Rugby (Regulation 18) and/or the relevant Union's Code of Conduct and may result in loss of licence.

By accepting their Licence, Educators and Trainers:

  • acknowledge that World Rugby reserves the right the remove, uphold, or renew a licence at any time
  • acknowledge that their Union may request that World Rugby remove their licence at any time
  • acknowledge that World Rugby’s decision on licensing is final
  • permit World Rugby to use their email contact for Training & Education updates.

Learner safety and well-being.

Player welfare is World Rugby’s number one priority and as a result all of World Rugby’s Training and Education Workforce must be aware of current processes around key areas such as Concussion Management, First Aid in Rugby, and Laws as well as their own strand specific knowledge. At this moment in time Educators and Trainers should also be aware of Covid-19 Return to Play processes and should complete the online modules available.

Keeping the learners safe on courses is just as important and Educators and Trainers have important responsibilities in this area.

Physical Participation

In many of our courses, participants may have to act as players, coaches, referees, casualties etc. It is vitally important that participants are aware that any participation is at a level suitable for their levels of fitness and well-being as well as their age. As rugby people it is always tempting to revisit what we did as young players, but Educators and Trainers must remind participants that physical activity is for teaching and learning purposes only and that if they do not feel it is appropriate to participate physically then that is acceptable. Many activities can be done at walking pace. Ideally if running a coach education or officiating course then there should be players available for the coaches to coach and officials to officiate. Educators must also remind participants that it is their responsibility to alert them to any health or injury concerns that may impact their participation prior to the course.

Risk Management

A Risk Management Form must be completed by the course leader prior to the start of the course. This will highlight any risks that need to be mitigated and act as evidence of completion in case of a claim against the Educator. The Educator/Trainer who is leading the course is responsible for completing this form. For union deployments, one copy should be kept by the Educator/Trainer for their records and one copy sent to their union for their records. For Regional Association or Global deployments, one copy should be kept by the Educator/Trainer and one copy should be sent to the RTM/Medical Education Manager and one copy should be sent to the host Union.


Educators and Trainers who are operating within the jurisdiction of their Union should ensure that they are covered with appropriate insurance cover by their home Union.

Educators and Trainers who are deployed on a regional or global basis by the Regional Training Manager (RTM) or Medical Education Manager (MEM)should ensure that they possess sufficient travel insurance for any trip. The daily cost of this insurance can be claimed back as an expense.

Changes to circumstances

All members of the Training and Education Workforce are required to update their respective RTM/MEM of any changes in personal information e.g., Address/Union/Region. This is to ensure that World Rugby can reach individuals for any formal communication. E.g., sending of new license or kit delivery.

If there are changes in your circumstances that impact on your ability to fulfil the accepted role, please contact your respective RTM/MEM.

Should you move to another union’s jurisdiction then transfer of licence is subject to the new union’s approval.